ASP Kingman - Cerbat Visitation Center

Arizona State Prison - ASP Kingman - Cerbat Unit - GEO - Visitation

Cerbat Unit: Saturday, Sunday and Holidays from 8:00 am to 4:00 pm.

• 2018 Kingman - Cerbat Visitation Schedule

​​Application To Visit an Inmate​

VISITATION APPLICATION PROCESS - Persons with a disability may request reasonable accommodation, e.g., a sign language interpreter, in accordance with Department Order #108, Americans with Disabilities Act (ADA) Compliance, by contacting the Department. Requests should be made as early as possible to allow time to arrange the accommodation.

1.1 Initial Processing
1.1.1 During intake processing, inmates who choose to have visits shall complete and submit a Visitation List, Form 911-1, to the designated staff. Inmates are permitted to have a maximum of 20 approved visitors on their Visitation List form.
1.1.2 Inmates who submit a Visitation List shall list the full name and relationship of each potential visitor.
1.1.3 Persons wishing to visit or receive calls from an inmate may complete and submit the Application to Visit an Inmate form on line at https://corrections.az.gov/ or print, complete and mail the form as outlined in 1.1.3.3 of this section. In Contract Bed facilities or institutions not listed on the website as able to receive the electronic form the inmate shall be responsible for mailing an Application to Visit an Inmate, Form 911-4, to each person listed on the Visitation List.
1.1.3.1 Inmates shall be responsible for postage expenses associated with mailing the applications.
1.1.3.2 The Department shall pay the postage for mailing applications for all inmates verified as indigent by the appropriate Business Office.
1.1.3.3 All applications shall be legible, fully completed, signed by the potential visitor (unless submitted electronically), and returned by mail with the envelope reading Attention Visitation Officer or via the internet directly to the unit Visitation Officer where the inmate is assigned. The one-time $25.00 background check fee shall be mailed in accordance with
1.2.2.1 of this section.
1.1.3.3.1 Applications to visit on behalf of a minor child may only be submitted by a non-incarcerated parent, legal guardian or temporary custodian of that minor child, and when someone other than a parent submits the visitation application, the application shall include documentation from a court establishing legal guardianship and/or temporary custody of the minor child.
1.1.3.3.2 A non-incarcerated parent, legal guardian or temporary custodian of record of a minor child may authorize a third party to accompany and be responsible for the minor child at visitation, as long as that third party has a notarized statement from the non-incarcerated parent, legal guardian or temporary custodian of record and is also an approved visitor.
1.1.4 Former Department employees:
1.1.4.1 Shall be prohibited visitation with an inmate for a period of two years from the date of separation of employment, except when the inmate is an immediate family member or relative.
1.1.4.2 Employees terminated or who resigned while under investigation for inappropriate behavior with an inmate or possession and/or introduction of contraband are permanently ineligible to visit any inmate.
1.1.5 Former inmates shall be prohibited visitation with an inmate for a period of two years from the date of release, except when the inmate is an immediate family member or relative.

1.2 Background Check Fee - A one-time, non-refundable, $25.00 background check fee must be paid at the time the application is submitted for all adult visitors applying for visitation on or after July 20, 2011. The fee is applicable regardless of the outcome, unless the visitor is exempt from the fee as set forth below in
1.2.1. The Director shall deposit all background check fees into the Departments Building Renewal Fund, established by A.R.S. 41-797. 1.2.1 The following persons are exempt from the one-time $25.00 background check fee:
1.2.1.1 Children under the age of 18. 1.2.1.2 Inmates attorneys of record and their agents.
1.2.1.3 Foster parents or court appointed legal guardians of the inmates minor child(ren), as outlined in 1.3.5.2 of this section.
1.2.1.4 Persons applying for telephone-only contact.
1.2.2 Applications received by mail and on-line for adult visitors shall not be processed until the background check fee is received. If payment is not received within 30 days from the date of receipt of the application, the application will be denied.
1.2.2.1 Money Orders – The Money order must be payable to Arizona Department of Corrections – Visitation. The visitors name, the inmates name and ADC Number must be written in the memo section of the money order. Separate money orders must be completed for each applicant. Money orders shall be sent by mail with the envelope reading Attention Visitation Officer – Background Check Fee directly to the unit Visitation Officer where the inmate is assigned. Money orders shall not be accepted in person.
1.2.2.2 Electronic Payment – An electronic payment method is available through the on-line Visitation Application process. Separate electronic payments must be completed for each applicant.
1.2.2.2.1 Should the applicant be denied and the decision appealed, an additional $25.00 background check fee shall not be imposed, whether the Administrators decision is overturned or upheld.
1.2.2.2.2 In the event an inmate recommits and the visitor has previously paid the $25.00 background check fee, an additional $25.00 background check fee shall not be imposed.
1.2.3 The Visitation Officer shall annotate receipt of payment in AIMS and forward all money orders to the Complex Business Office for processing the same date they are received accompanied by a Visitation Money Order Tracking Log listing all money orders received.
1.2.4 The Visitation Officer shall ensure the web-based and AIMS system have current entries reflecting the application status.

1.3 Approval of Visitors - The Warden, unit Deputy Warden or Associate Deputy Warden, Deputy Warden for Contract Beds, or designee shall approve visitation for inmates assigned to the unit.
1.3.1 An improper and/or incomplete visiting application shall be returned to the person submitting the application. The potential visitor shall have an opportunity to properly complete the returned visitor application(s) and return it through the mail to the unit where the inmate is assigned.
1.3.2 All visitor applications shall be forwarded to the receiving unit when an inmate is transferred.
1.3.3 All visitor applications not received directly from the applicant through the mail or via internet shall be denied.
1.3.4 Staff shall verify the accuracy of all information provided on each visitor application submitted. A complete criminal history background check of all potential visitors, including infants and minors, using the Arizona Criminal Information Center/National Crime Information Center (ACIC/NCIC) system, shall be completed prior to submitting the application to the approving authority for final approval/disapproval of the visitation.
1.3.5 All minors and infants shall be run through the ACIC/NCIC Wants and Warrants and Missing Persons data bases. Minors, ages 7 – 17, shall also be run through the Juvenile Online Tracking System (JOLTS).
1.3.5.1 The one-time background check fee will not be applicable to minors. Upon reaching their 18th birthday, an ACIC/NCIC Wants and Warrants check will be run. Minors turning 18 will be required to apply for visitation privileges, and pay the one-time, $25.00 background check fee.
1.3.5.2 The parent, legal guardian, or temporary custodian of all minor children applying to visit an inmate, shall submit a copy of the minors birth certificate for review. The copy shall be retained on file for future reference. Additionally, documentation of legal guardianship and/or temporary custody from adults who are not a non-incarcerated parent of the minor child, shall be submitted in the form of a court order or other legal record from a court of law that establishes the adults legal responsibility to the minor, as outlined in 1.1.3.3.1 of this section.
1.3.6 All Process Servers shall undergo a complete criminal history background check, using the ACIC/NCIC system, prior to approval being granted by the institutions Chief of Security, or, if applicable, the Deputy Warden for Contract Beds, to permit the process server access to the facility and/or inmate.
1.3.7 A properly completed visitation application shall be processed and approved or denied within 60 days of receipt of background check fee or verification of previous payment. If the visitation application cannot be finalized within this time frame, written notification explaining the delay, shall be provided to the applicant within three work days after the expiration period.
1.3.8 Approved minors, including the inmates natural, step or adopted children, shall be permitted to visit when accompanied by an approved adult listed on the inmates Visitation List, unless the inmate has lost or forfeited parental rights, or the minor is the victim of a crime perpetrated by the inmate. (See section 911.01, 1.5.1.2).
1.3.8.1 A notarized letter from the parent or legal guardian, authorizing the visit, is required if the minor is escorted by someone other than a parent or legal guardian. A notarized letter from the inmate shall not be accepted.
1.3.8.2 Both the minor and the accompanying adult shall be listed on the inmates approved visitation list prior to the visit.
1.3.8.3 A copy of the minors birth certificate is required to be on file prior to the visit.
1.3.8.4 In instances where documented proof of the minors legal marriage to the inmate is presented, the minor shall not require supervision by a parent or legal guardian.
1.3.9 Visitors shall be approved for only one inmates Visitation List. A person shall be permitted visitation with only one inmate, unless the person is an immediate family member to other inmates incarcerated in the Departments institutions. The person may be approved and placed on the approved Visitation List of each inmate verified as an immediate family member.
1.3.9.1 A visitor applying to visit multiple immediate family members shall only be required to pay one background check fee. If a visitor is already approved to visit one immediate family member, the Administrator may run an ACIC/NCIC background to determine continuation as an approved visitor.
1.3.9.1.1 If the Administrator discovers a current felony or recent criminal activity which may constitute a denial or a threat to the safe and orderly operation of the institution, the Administrator or designee shall notify the other institution where the visitor is currently approved to determine if the visitor shall continue to be approved as a current visitor. The outcome shall be at the discretion of the Administrators to approve/deny visitation privileges.
1.3.10 A copy of all decisions related to visitation authorizations shall be retained in the inmates visitation file.
1.3.11 A current Visitation List for each inmate choosing to have visits shall be maintained in the Visitation file at the assigned unit and updated as necessary.
1.3.12 Each inmate shall initially be provided a copy of the approved Visitation List.

1.4 Processing Visitation Applications - Visitation Staff shall:
1.4.1 Stamp the reverse side of the application "RECEIVED," including the date of receipt.
1.4.2 Verify receipt of application payment in AIMS.
1.4.3 Compare the applicants name against the submitted visitation list to ensure the potential visitor is identified on the inmates Visitation List.
1.4.3.1 If an applicant is not identified on the inmates Visitation List, staff shall provide written notification to the inmate that an Application to Visit an Inmate has been received, but cannot be processed until a change is made to his/her visitation list. The inmate has 30 days to provide the change to the Visitation List.
1.4.3.2 A copy of the notification shall be retained in the inmates visitation file.
1.4.4 Initiate a criminal history background investigation for all potential visitors (including minors) by submitting a Criminal History Information Request, Form 121-1, or the ACJIS Information Request List, Form 121-6, to the Arizona Criminal Justice Information System (ACJIS) Terminal Operator.
1.4.4.1 If the criminal history background investigation reveals no criminal history, the ACJIS operator shall record the results on the written request and return it to Visitation staff. The unit Deputy Warden or unit Associate Deputy Warden shall check the ACJIS Information Request List for the clearances, verify the information and sign and date the bottom of the form.
1.4.4.2 If the criminal history background investigation reveals a warrant for arrest, the ACJIS operator shall provide the results to the local Criminal Investigations Unit (CIU) for further investigation. The results of this investigation shall be provided to the Warden or Deputy Warden that requested the background investigation.
1.4.4.3 If the criminal history background investigation reveals a criminal history, the ACJIS operator shall forward all documentation to the unit Deputy Warden, or for Contract Beds, the Deputy Warden for Contracts Beds, for review and final decision to approve or deny the application. The unit Deputy Warden shall:
1.4.4.3.1 Return approved visitation applications to the Visitation Officer for processing.
1.4.4.3.2 Return all denied visitation applications and copies of denial letters to the Visitation Officer for processing.
1.4.4.3.3 Destroy all ACJIS related documentation after determining action to be taken.
1.4.5 Ensure that criminal history information remains confidential.
1.4.6 Ensure that all inmates are provided written notification of all visitation actions. An updated copy of all approved changes to the inmates Visitation List shall be provided. The inmate shall be advised of his or her responsibility to inform the potential visitor of their visitation status.
1.4.7 Ensure that potential visitors are provided written notification when visitation is denied.
1.4.7.1 Criminal history background information shall not be included in the written notification.
1.4.7.2 A copy of the written notification shall be retained in the inmates visitation file.

1.5 Denial or Removal of Visitors from Visitation List - The Warden, unit Deputy Warden, unit Associate Deputy Warden, or for Contract Beds, the Deputy Warden for Contract Beds, shall be responsible for:
1.5.1 Denial of visitation or removal of a person(s) from an inmates approved Visitation List, when the person:
1.5.1.1 Poses a direct threat to the safety, security and/or orderly operation of the institution.
1.5.1.2 Is the victim of the inmate. A person identified as the victim and who seeks visitation status with the inmate that victimized him/her, shall submit a written request listing the reason(s) for visitation. The entire circumstances shall be reviewed, prior to visitation being authorized. If the victim is a minor, the minors parent(s) and/or legal guardian shall submit a notarized request listing the reason(s) for visitation. A minor identified as a victim of a sex offense shall not be permitted to visit that sex offender.
1.5.1.3 Is discovered to have a previously undisclosed felony conviction or is convicted of a new felony.
1.5.1.4 Has previously introduced illegal contraband into a correctional/confinement facility.
1.5.1.5 Is listed as an approved visitor on another inmates Visitation List, except as outlined in 1.3.9 of this section.
1.5.1.6 Has felony charges or other active warrants pending. The person shall be reconsidered for visitation after the criminal charges/warrants have been resolved, the appropriate documentation submitted, and a review conducted.
1.5.1.7 Provided false information on the visitation application.
1.5.1.8 Is currently suspended at any of the Departments institutions.
1.5.1.9 Has been prohibited from visiting pursuant to section 911.06 of this Department Order.
1.5.1.10 Has not been properly cleared due to Department employee(s) failure to follow policy.
1.5.1.11 Has not submitted payment within 30 days of receipt of application.
1.5.2 Providing written notification of the action taken to any person denied or involuntarily removed from an inmates approved Visitation List.
1.5.2.1 Persons denied visitation may appeal the decision. Those persons that do not appeal may not apply again for visitation for a period of six months from the date of denial.

1.6 Visitation Denial/Removal Appeals
1.6.1 A person appealing the denial or removal of visitation privileges shall submit a written appeal, within 10 work days of the action taken, to the Warden of the institution where the inmate is assigned.
1.6.1.1 For inmates assigned to Contract Beds, the Contract Beds Operations Director or Bureau Support Administrator shall be responsible for reviewing the appeal and initiating appropriate action.
1.6.2 The Warden or the Deputy Warden for Contract Beds, if applicable, shall be responsible for providing written notification of the outcome of the appeal to the visitor within 10 work days of receipt of the written appeal. Appeal decisions shall be final.
1.6.2.1 When an appeal is denied, the person may not apply for Visitation reinstatement for a period of six months after the date of initial denial or removal action, or until the threat posed by the person ceases to exist.
1.6.2.2 Upheld appeals shall result in visitation being granted or reinstated immediately.

1.7 Visitation List Changes
1.7.1 An inmate may request the addition or deletion of approved persons to the Visitation List by submitting a Request to Change Visitation/Telephone Listing, Form 911-3 and the Visitation List, Form 911-1, to Visitation staff.
1.7.1.1 After authorized changes have been entered in AIMS by staff, a copy of the Visitation List shall be provided to the inmate in a timely manner. Changes may be made once every 90 days to the current Visitation List.
1.7.2 After an approved person has been entered on an inmates visitation list, the person shall not be removed by the inmate for a minimum period of 90 days.
1.7.3 A person seeking voluntary removal from an inmates Visitation List shall submit a notarized request for removal. All voluntary removals shall remain in effect for a minimum of 90 days. The person who was removed shall not be placed on any inmates visitation list during this period.
1.7.4 All persons under visitation suspension shall require written approval for reinstatement as described in the initial application process.

VISITATION PROCESS
1.1 Upon each visit, visitors shall be required to register by fully-completing the daily Visitor Sign-In at the Visitation Office.
1.2 Visitation staff shall establish and maintain an AIMS visitation record for each inmate. The record shall contain each visitors complete name and the date(s) of each visit.
1.3 Persons shall be denied visitation at all Department institutions if conditions outlined in section 911.01, 1.5.1.1 through 1.5.1.10 of this Department Order, apply.
1.4 An inmate may refuse visitation from anyone, except a Department employee conducting official business or a person(s) acting under a court order. An inmate refusing visitation with any other persons shall be required to complete a Visitation Waiver for each instance of refusal. Inmates may visit, space permitting, with a maximum of six persons at one time, regardless of age, during each visitation. Inmates requesting visitation with more than six persons at one time shall complete a Special Visit Request at least 30 days in advance of the visit.
1.5 Visitors are prohibited from visiting more than one inmate during visitation, unless the other inmate is an immediate family member and the visitor is approved to visit the inmate as outlined in section 911.01, 1.3.9 of this Department Order. Nor may inmates visit with another inmates visitors, unless the inmates are immediate family members of the visitor, and the visitors have been approved to visit both inmates.
1.6 Only one group shall sit at a table, except when the Visitation Area is experiencing space shortages. Visitation staff may allow more than one group to occupy a table if it is unlikely to create a problem.
1.6.1 In the event the Visitation Area is at maximum capacity, Visitation staff shall ask visitors, on a voluntary basis, to end their visit. If a sufficient number of visitors fail to volunteer, staff shall terminate visits, beginning with the first visitors processed, until the required seating/space is available for incoming visitors.
1.6.1.1 Visitors shall be permitted a two-hour visitation period prior to termination due to capacity issues.
1.6.1.2 The Warden or unit Deputy Warden at remote facilities may alter minimum visitation time standards prior to terminating visits due to capacity issues. All changes to visitation periods shall be written and posted.
1.7 Breast-feeding during visitation is an acceptable practice when requested by the mother.
1.7.1 Reasonable accommodation shall be made to provide privacy to the mother and infant in an area near, but separate from, the general visitation area.
1.7.2 If a physically-separate area is unavailable or is not conducive to sound correctional practice, a privacy screen may be utilized within the general visitation area.
1.7.3 For additional information, refer to the Visitation Post Order.
1.8 Visitation staff shall terminate visitation when an inmate or visitor becomes unruly and/or disruptive, with authorization from the shift commander, chief of security, or duty officer.
1.9 Denial of Entry - Approved visitors shall be denied entry to the unit and/or visitation area, if the person:
1.9.1 Is currently suspended from visiting any Department institution.
1.9.2 Fails to provide proper identification.
1.9.3 Does not meet the Departments dress and/or grooming standards.
1.9.4 Is reasonably suspected of being under the influence of alcohol and/or drugs.
1.9.5 Possesses contraband or illegal contraband.
1.9.6 Uses abusive language and/or engages in actions which disrupt the safety, security, and/or orderly operation of the unit.
1.9.7 Is a minor/young child not accompanied by an adult and listed on the inmates approved visitation list.
1.9.8 Is the subject of a Service Dog alert, a positive Ion Scan reading, or fails to clear the metal detector.
1.10 Visitor Identification - Adult visitors shall present acceptable evidence of identification upon entering and exiting the units visitation processing area.
1.10.1 Identification shall include the visitors name, a photograph, and date of birth. Visitation staff shall ensure this information is the same as that listed on the visitors application and in AIMS.
1.10.2 Acceptable photographic identification for adult visitors shall include, but is not limited to:
1.10.2.1 Military Identification Card.
1.10.2.2 Passport.
1.10.2.3 Valid state drivers license.
1.10.2.4 Official photographic identification cards originating from any U.S. state or federal agency, including government employee identification cards and Immigration and Custom Enforcement Agency (ICE) documentation cards. The Department shall not accept consular identification cards issued by a foreign government as a valid form of identification, pursuant to A.R.S 41-5001.
1.11 Conduct in the Visitation Area
1.11.1 Inmates and visitors shall conduct themselves in accordance the rules of conduct outlined in section 911.09 of this Department Order.
1.11.2 Reporting Misconduct - An Information Report and/or Disciplinary Report, documenting unusual and/or misconduct incidents occurring in the Visitation Area, shall be submitted by the observing staff member(s).
1.11.2.1 Suspensions and appeals due to misconduct shall be handled as described in section 911.06 of this Department Order.
1.11.2.2 All violations and warnings shall be noted and entered on the AIMS Offender Comments/Visitation screen on a daily basis.
1.12 Allowable Property
1.12.1 Visitors shall be permitted only the items listed below. All other items shall remain secured in the visitors vehicle or in pay lockers, if applicable.
1.12.1.1 Personal identification. For security reasons, personal identification shall be held by the Visitation office.
1.12.1.2 Prescription medication, in the original container, and only in a limited amount needed during the visitation period. For safety reasons, prescription medications shall be held by the Visitation office, with exception to inhalers and nitroglycerin medication in case of emergency.
1.12.1.2.1 Visitation staff shall attach the prescription medication to the visitors Personal Identification and place in an envelope. Prescription medications shall be kept in a secured location, within the Visitation office as determined by the Unit administration.
1.12.1.3 One unopened package of cigarettes and/or one e-cigarette. A flameless electric cigarette lighter shall be located in the designated smoking sections of the visitation area. The lighter shall be protected from the weather and shall be out of childrens easy reach. The lighter shall be identified by a sign that includes a warning to keep children away. E-cigarette accessories shall not be permitted as outlined in Department Order #109, Smoking and Tobacco Regulations.
1.12.1.3.1 Smoking may be prohibited in some Visitation areas in accordance with Department Order #109, Smoking and Tobacco Regulations.
1.12.1.4 Possession of coins totaling a maximum of $30.00 per visitor.
1.12.1.5 One wedding/engagement ring, one religious medallion, one wristwatch and one pair of earrings or two observable body piercing adornments. The visitor shall wear all items brought into visitation throughout the visit.
1.12.1.6 Two vehicle keys or one key and a vehicle remote control entry device.
1.12.1.7 One handheld baby carrier per infant. The carrier shall be subjected to a thorough search prior to entry. Strollers or carriers with wheels shall not be permitted. Toys shall be prohibited, except as outlined in 1.15.2.1.1 through 1.15.2.1.3 of this section.
1.12.1.8 One clear plastic diaper bag, per infant, that shall be subjected to a thorough search prior to entry. A diaper bag may contain only the following items:
1.12.1.8.1 Three clear-plastic baby bottles of milk/formula or equivalent size unopened, commercially sealed containers of juice.
1.12.1.8.2 Four small clear plastic containers of soft food or baby food such as Tupperware containers.
1.12.1.8.3 One diaper for each hour of visitation.
1.12.1.8.4 One clear container or Ziploc bag of baby saniwipes.
1.12.1.8.5 One blanket, measuring no larger than 4 by 4. The blanket cannot be tan in color.
1.12.1.8.6 One small plastic spoon used to feed an infant.
1.12.1.8.7 One baby pacifier.
1.12.1.8.8 One change of baby clothing.
1.12.1.8.9 One baby bib.
1.12.1.8.10 One small tube of diaper rash medication.
1.12.1.9 With the exception of cigarettes and disposable baby items (diapers, wipes), each visitor shall leave the visitation area with the exact property items possessed at the time the visitor was processed to visit.
1.12.2 Inmate permitted items in the visitation area:
1.12.2.1 An inmate is required to wear and provide the Department-issued identification (ID) card at all times, including during the visitation period.
1.12.2.2 An inmate may take in/out of the visitation area the following items only:
1.12.2.2.1 One-wedding/engagement ring, one religious medallion, and required medication in an amount sufficient for the length of the visit.
1.12.2.2.2 A locker key or room key, if applicable.
1.12.2.2.3 A reasonable quantity of tobacco products sufficient for the length of the visit. Absolutely no tobacco products shall be permitted to return to the unit from the visitation area.
1.12.2.2.4 One pair of regular prescription eyeglasses or reading eyeglasses. Sunglasses are prohibited unless prescription sunglasses are authorized.
1.12.2.3 An inmate is prohibited from possessing any coins or currency. An inmate shall be permitted to take absolutely no money in or out of the visitation area.
1.12.2.4 Only vending machine items and the permitted tobacco products may be exchanged between an inmate and visitor during visitation. All other exchange of personal property and items is prohibited.
1.13 Food and Beverage
1.13.1 Visitors are prohibited from taking any food or beverages into the visitation area, except as outlined in this section and section 911.08 of this Department Order.
1.13.2 Vending machines may be provided for hot/cold beverages and snacks for inmate and visitor convenience in the visitation area.
1.14 Visitor Dress Code
1.14.1 All clothing shall be clean, worn in good repair, be non-offensive, and within the bounds of common decency.
1.14.2 Visitors shall not wear any article of clothing fabricated with spandex-like material or clothing that is orange in color. Sheer, see through and/or open-netted clothing is prohibited.
1.14.3 Visitors are prohibited from wearing any brown-colored clothing that resembles the clothing worn by Department security staff, including khaki-colored clothing, solid light tan or light brown-colored shirts or dark brown-colored pants or slacks.
1.14.4 A visitor who has been determined, during initial registration, not to be in compliance with the Visitor Dress Code shall be given an opportunity to leave the prison grounds and return dressed appropriately, in compliance with the dress code requirements. No additional opportunities to gain compliance shall be extended for that specific visitation day.
1.14.5 The dress code for female visitors (age eight and over) is:
1.14.5.1 Shorts shall be knee length, when standing. Jogging shorts, cutoffs, or hip huggers are prohibited.
1.14.5.2 Skirts and dresses shall be knee length, when standing. Slits in skirts and dresses shall not extend above mid-thigh when seated.
1.14.5.3 Sleeveless tops or dresses; tank, tube, and halter tops; tops that are strapless; tops that allow display of bare midriff; mesh clothing; body suits; and swimsuits are prohibited.
1.14.5.4 Tops of clothing shall be no lower than the persons collarbone in the front and back. No cleavage shall be exposed.
1.14.5.5 Undergarments shall be worn at all times.
1.14.5.6 Shoes shall be worn at all times.
1.14.5.7 A wig or clip-on hair piece may be worn if medical documentation is provided and justifies the need.
1.14.6 The dress code for male visitors (age eight and over) is:
1.14.6.1 Shorts shall be knee length, when standing. Jogging shorts, cutoffs, or hip huggers are prohibited.
1.14.6.2 Shirts shall be worn at all times. Muscle shirts; sleeveless shirts; tank-style shirts; mesh shirts; or shirts that display bare midriff are prohibited.
1.14.6.3 Undershorts shall be worn at all times.
1.14.6.4 Shoes shall be worn at all times.
1.14.6.5 A wig or clip-on hair piece may be worn if medical documentation is provided and justifies the need.
1.15 Visitation Area Recreational Activities
1.15.1 Recreational opportunities for visitors shall be provided in contact visitation areas.
1.15.2 In accordance with Department Order #303, Bank Accounts/Petty Cash System, table/board games shall be purchased with available Activities and Recreation Funds.
1.15.2.1 Authorized recreational items are:
1.15.2.1.1 Appropriate board games such as Candyland, Chutes and Ladders, ‘Connect 4, Memory games, Dominos, Scrabble and Pictionary.
1.15.2.1.2 Simple playing card games such as Uno, Racko, Old Maid, Skip Bo and regular playing cards.
1.15.2.1.3 Small simple illustrated children books, coloring books and crayons.
1.15.2.2 Prohibited recreational items include:
1.15.2.2.1 Any toy or game containing or having any metal or glass pieces as its parts.
1.15.2.2.2 Games that include play/fake currency or dice.
1.15.2.2.3 All stuffed animals, "Nerf-type" sports equipment, and animated books.
1.15.2.2.4 All items designated by the Warden or unit Deputy Warden or where specific written justification for exclusion has been provided.
1.16 Visitor Guidelines -To enhance visitation, Attachment C, Visitor Guidelines, provides basic information concerning proper identification and dress code requirements, searches, allowable property and visitor conduct. A duplex-sided copy of the attachment shall be made available to all inmates and visitors. Inmates are responsible for providing a copy of the attachment to prospective visitors when mailing the Application to Visit an Inmate.
1.17 Animals are prohibited on prison property except for service animals accompanying an individual with a disability.
SEARCHES
1.1 Visitor Searches - All visitors, their personal possessions, and vehicles are subject to search by one or more of the methods listed below.
1.1.1 All visitors and their possessions are subject to physical search by staff, electronic metal detection devices, barrier sniff screening (Narcotics Detection) by a Department Service Dog, Ion Scanning and same gender pat search.
1.1.1.1 All visitors and their possessions shall successfully pass scanning by electronic detection devices/equipment or pat search.
1.1.1.1.1 All visitors shall remove their belts and shoes. All belts and shoes shall be scanned by the officer using the hand wand on post and shall be physically inspected/searched. If no issues are found with either the belt or shoes, the visitor will then be required to clear the walk through metal detector before the officer returns the shoes and belt to the visitor. Special attention shall be paid to athletic shoes worn by visitors, inspecting the inner sole and heel of the shoe to ensure no contraband is concealed. Attention shall also be given to belts to identify hidden pockets or modified belt buckles. If the belt or shoes appear altered or tampered with during the physical inspection/search, the On-Site Duty Officer shall be contacted. The On-Site Duty Officer shall then make the determination to allow the visit, or to suspend the visitor for the day.
1.1.1.1.2 If a visitor does not pass the scan, they will be notified they can return to their vehicle and remove any objects which may alert the scanner and return to pass through the electronic metal detector a second time.
1.1.1.1.3 If they do not clear the electronic metal detector on the second attempt, staff may elect to hand wand the area activating the electronic metal detector.
1.1.1.1.4 Under NO circumstances will a minor child (anyone under the age of 18) be pat searched or searched with a hand wand. If the minor child does not pass the electronic metal detector, the child and accompanying legal guardian may be allowed to leave and return for a second attempt. If the minor child cannot pass the electronic metal detector after the second attempt, they will not be allowed to visit.
1.1.2 A visitor, with a special medical condition possibly affecting the reading of electronic detection equipment, shall advise Visitation staff prior to undergoing electronic scanning. Examples may include a prosthesis, an embedded metal surgical pin or plate. The visitor shall be asked to submit to a pat search by staff of the same gender.
1.1.2.1 If a pat search is performed, the following process shall be followed:
1.1.2.1.1 Pat searches shall be performed by staff of the same gender as the subject being searched.
1.1.2.1.2 At no time will minors under the age of 18 be pat searched or scanned by a hand wand. Minors will be required to successfully pass through the walk through electronic scanner.
1.1.2.1.3 Prior to proceeding with a pat search, staff shall put on their personal protective equipment gloves.
1.1.2.1.4 Direct the subject to face away from the staff member, remove any hat or jacket, and direct the subject not to turn around.
1.1.2.1.5 Direct the subject to remove any object which may poke or stick the staff member doing the search (i.e., tattoo, hypodermic or sewing needles, etc.).
1.1.2.1.6 Visitor/civilian pat searches shall be conducted in accordance with Department Order #708, Searches. Staff shall ensure that proper attention to professionalism is observed while conducting this process on a member of the general public.
1.1.3 If the visitor refuses the pat search, the On-Site Duty Officer or Shift Commander shall be contacted and advised of the reasons for refusal to allow the visitor to enter the facility. The On-Site Duty Officer or Shift Commander shall then make the determination to allow the visit, or to suspend the visitor for the day. The visitor shall be required to provide documentation of the existing medical condition prior to their next visit.
1.1.4 All persons denied visitation shall be required to depart Department property immediately.
1.2 Inmate Searches
1.2.1 Prior to entering the visitation area, all inmates shall be thoroughly pat searched by staff.
1.2.2 When reasonable suspicion exists that an inmate may be the recipient of contraband during visitation, a strip search shall be conducted prior to the inmate entering the visitation area to preclude entry of items facilitating the introduction of contraband, including the use of lubricants and balloons.
1.2.3 Upon completion of visitation, all inmates shall be strip searched by staff prior to exiting the visitation area and returning to their unit.
1.2.3.1 Prior to removal of the inmate underwear during the process of the strip search, the hand wand shall be utilized to scan the buttocks area of the inmate. This is a no contact search/scan. Should a positive response be received from the scan, the inmate will be restrained and a supervisor shall be notified for direction.
1.2.3.2 The hand wand will then be utilized to scan the inmate shoes. Once this is done, the strip search shall be completed in accordance with Department Order #708, Searches.
1.3 Vehicle Searches - All vehicles on Department property are subject to search. The owner/user shall be present during the search.
1.3.1 A Service Dog or Ion Scanning shall be deployed to screen the vehicle, when available.
1.3.1.1 All vehicle occupants shall be required to exit the vehicle.
1.3.1.2 If contraband or illegal contraband is detected during the search of a vehicle, staff shall confiscate the item(s). When illegal contraband is detected, the appropriate CIU shall be notified immediately. CIU shall be responsible for determining if local law enforcement is to be notified.
1.3.1.2.1 The person(s) responsible for the illegal contraband shall be denied visitation by the onsite Duty Officer. If no one in the vehicle claims responsibility for the contraband the driver of the vehicle will assume responsibility.
1.3.1.2.2 A Preliminary Notice of Visitation Suspension shall be issued to the person(s), pending review by the unit Deputy Warden. The owner/user and the vehicle shall be required to depart Department property immediately.
1.3.1.2.3 All other occupants in the vehicle will be suspended for the day.
1.3.1.3 A Department Service Dog alert or positive Ion Scan reading involving a vehicle in which no contraband is found shall result in all occupants of the vehicle being suspended for the day.
1.3.1.4 In accordance with Department Order #708, Searches, if a visitor is the subject of a Service Dog alert or a positive Ion Scan reading, and extraordinary circumstances exist, the Warden may authorize non-contact visitation for the visitor, who is the subject of the alert or the positive reading, as outlined in section 911.04 of this Department Order. Examples of extraordinary conditions include an alert or positive scan on an out-of-state visitor or an individual who is seriously ill or impaired, etc.
1.4 Reporting and Documenting Incidents - An Information Report and all related documents pertaining to the incident shall be completed and forwarded to the unit Deputy Warden. The unit Deputy Warden shall review all information related to the Service Dog alert or positive Ion Scan reading, including Ion Scan printouts, and within five work days, provide the affected person(s) with written notification of the outcome of the review.
1.4.1 All incidents shall be fully-documented on an Information Report.
1.4.2 Circumstances of the incident shall be entered on the appropriate AIMS screen.