Roederer Correctional Visitation Center

KY DOC - Roederer Correctional Complex - Visitation

The Roederer Correctional Complex's mission is to provide you with the opportunity to visit with your loved ones in a safe and clean environment.

The staff assigned to this facility is there to assist you. They will provide you with instructions and process you through the institution according to the visiting procedures contained in the Visitors Handbook.

As a visitor, we expect you to become familiar with the visiting rules and regulations of this institution. The rules and regulations are outlined in the Visitors Handbook and will periodically be explained to you by staff. We expect you to follow the rules and regulations of this institution and to cooperate with staff at all times.

Any violation of the visiting rules and regulations may result in the termination, suspension, or loss of your visiting privileges.

In accordance with Kentucky Revised Statute 520.010 the introduction of dangerous contraband into a Correctional Institution is a felony offense. Anyone who knowingly introduces dangerous contraband into the Roederer Correctional Complex will be prosecuted to the fullest extent of the law.

It is unfortunate that some visitors attempt to bring dangerous contraband that could be harmful to you, your loved one or the staff. The staff are trained and instructed to detect this. We are asking for your cooperation to prevent the introduction of dangerous contraband. Please follow the officer’s instructions. Please be aware that pursuant to KRS 520.010; KRS 520.050; and KRS 520.060, anyone entering the grounds of a correctional institution may be subject to a personal search or a search of their vehicle. Anyone found in possession of contraband will be prosecuted to the fullest extent of the law.

We hope you enjoy your visit. We look forward to providing you with the opportunity to spend time with your loved ones at the Roederer Correctional Complex.

Hours of Visitation

Hours of Visitation: (Weekends and State Holidays Only)

8:30 a.m. – 3:00 p.m. -No one allowed to enter after 2:00 p.m.

Assessment and Classification Inmates - Assessment Center inmates must be at the A/C Center 60 days before being eligible for a visit.

- Eligible A/C inmates receive a 1 hour maximum visit; permanent inmates receive a 2 hour maximum visit unless an extended visit has been pre-approved.

-ALL INMATES whether Unit 3 permanents, eligible AC, MSU, or Unit 5 inmates may receive visits at any time between 8:30 a.m. and 2:00 p.m.

Inmates will be allowed to receive visits one day per weekend, to be determined by the last digit of their institutional ID number, as follows:

· Inmates whose ID number ends in an even digit (0,2,4,6,8)—Permitted to receive visits on Saturdays during even number months (February, April, June, August, October, December). During odd-number months (January, March, May, July, September, November) these inmates will be permitted to receive visits on Sundays.

· Inmates whose ID number ends in an odd digit (1,3,5,7,9)—Permitted to receive visits on Saturdays during odd number months (January, March, May, July, September, November). During even number months (February, April, June, August, October, December), these inmates will be permitted to receive visits on Sundays.

Visiting Guidelines

Any visitor appearing to be under the influence of alcohol or controlled substance shall not be permitted to enter the institution.

Visits shall be limited to three (3) adults and a reasonable number of children (under the age of 12) and be listed on the inmates approved visiting list.

Adults shall have a picture identification card. Any child under the age of 18 must be accompanied by a parent or legal guardian, or a stamped notarized letter from the child's legal guardian shall be presented prior to allowing the visit. The adults shall be responsible for the behavior of their children during the visit. All children (12 or under) shall be escorted by an adult when utilizing the bathroom facilities or the vending machines.

Persons with a criminal record shall request visitation privileges through a written correspondence to the Warden. The nature and extent of their criminal record and their history of recent criminal activity shall be considered for visiting privileges; an ex-offender must have been released from incarceration for at least one (1) year.

The length of visits shall be determined by factors such as available space, weather conditions, security needs, etc.

All visitors shall be assigned to a specifically numbered table and the inmate shall remain at the assigned table at all times. There shall be no visiting between tables by visitors or inmates.

All visitors are subject to being searched upon entering the institution, while at the institution and before leaving the institution. Searches shall be conducted by a staff member of the same sex. If you refuse to be searched before entering the institution, your visiting privileges may be denied. If you refuse to be searched while in the institution, you may be detained until the appropriate law enforcement authorities arrive. If reasonable suspicion exists that the person is concealing contraband, a more thorough search may be conducted.

A visit may be denied or terminated and visiting privileges suspended for various reasons to include, but not limited to the following:

· Insufficient visiting space available.

· Current or previous violation of institutional visiting rules by the visitor or the inmate.

· Failure to prevent children from disturbing other persons in the visiting area.

· Unauthorized physical contact by the visitor and/or the inmate. Under normal circumstances, an inmate and visitor may embrace or kiss briefly at the beginning and end of the visit. An inmate and visitor may hold hands during the remainder of the visit. Inmates and visitors shall keep their feet placed on the floor. These contact restrictions shall not apply to small children.

· The visitor is a former employee of this institution or the Department of Corrections who does not have the specific written permission of the Warden or Deputy Warden to visit.

· The visitor has been placed on restricted visitation status at another institution.

· If the visitor or the inmate is disrespectful to staff, other inmates or visitors, or continue to use vulgar language.

Authorized Items

Items permitted to be brought in for infants are limited to two (2) clear plastic baby bottles, one (1) baby blanket, one (1) pacifier, baby wipes, and three (3) diapers.

All visitors shall be expected to dress in an appropriate manner. All female and male visitors, to include children, shall be required to wear underclothes. Halter tops, hot pants, miniskirts, athletic shorts or pants, cut-offs, spandex clothes, leggings, sweats, wrap around skirts, wrap around dresses, sleeveless shirts and see through clothing shall not be permitted. Clothing shall completely cover the midriff, cleavage, or bosom, armpits, shoulders and thighs. Shorts shall extend no more than four (4) inches above the kneecap. No khaki or orange color clothing. A visitor shall not weat a hat or head covering except for religious headwear. Shoes shall be required. Sandals, clogs or flip flops shall not be allowed. All adult visitors, to include minors 12 and older, shall abide by this dress code; younger children shall be dressed according to the needs of the child's age.

Each visitor may wear only one (1) wedding ring, one (1) necklace with or without medallion, and one (1) pair of earrings. This shall be the only jewelry allowed in the visiting area.

Visitors shall not bring purses, wallets, cellular telephones, pagers, or bill folds into the institution.

No games, pictures, letters, books, magazines, newspapers, or other reading materials shall be permitted in the visiting room. Visitors shall only bring the door key and the ignition key to their car into the visiting room.

Since smoking is not permitted on the institution grounds, no tobacco products, matches or lighters shall be brought into the institution.

A total of forty ($40.00) per group for a visit shall be permitted so that a visitor may use available vending machines. No bill larger than a five dollar ($5.00) bill shall be permitted.

Any visitor requesting to bring medication shall obtain approval from the shift supervisor on duty. Only the amount necessary for use during the visit shall be allowed should the supervisor authorize such.

A visitor shall not be permitted to give any inmate any item other than items purchased from the vending machines located in the visiting room. Also, an inmate shall not be permitted to give a visitor any item.

No food or drinks shall be brought into the institution. The visitors may purchase food and beverages from vending machines. All items purchased shall be consumed in the visiting area.

Authorized items for inmates in the visiting room are their identification card, wedding band, room key and a picture ticket.

The Roederer Correctional Complex recognizes that there are instances when a special or extended visit (such as a family emergency) may be needed. For further information regarding these visits, please contact your Classification and Treatment Officer or refer to RCC 16-01-01.

Contraband

In accordance with KRS 520.050 any person knowingly introducing dangerous contraband into a detention facility or a penitentiary may be charged with Promoting Contraband in the 1st degree which is a Class D Felony. This charge provides for fines and up to five (5) years imprisonment for anyone convicted of bringing contraband, such as a firearm, liquor or drugs, into a prison or for anyone convicted of providing an inmate with a weapon, tool or any implement of escape. Please do not violate your visiting privileges by bringing unauthorized materials with you. If you have any questions about what you may or may not bring, please ask.

All visitors who knowingly introduce contraband onto institutional grounds shall be referred for prosecution.

INMATE VISITS

DEFINITIONS

"Immediate family" means the following:

• parents, including step-parents and those who may have reared the inmate in place of parents.
• grandparents.
• brothers and sisters and other sibling relations, for example, half and step siblings.
• spouse and children, including step-children or adopted children.
• son-in-law, daughter-in-law, sister-in-law, brother-in-law, mother-in-law, father-in-law.
• a child to whom the inmate, although not a natural parent, acted as a parent; and grandchildren.

"Special Management" is defined by CPP 10.2.

POLICY and PROCEDURE

Visiting Facilities
The Warden shall provide a clean, comfortable, safe visiting area for the inmate and visitors and shall provide adequate supervision and security. If adequate space and funding is available, the Warden may have a portion of the visiting area equipped to provide activities for children.

Regular visiting areas may be arranged to permit personal contact but the entire visiting area, visitors, and inmates shall be continuously supervised.

Outdoor visiting areas may be provided inside the security perimeter and under the same degree of supervision as described in 1 and 2 above.

Areas for non-contact visits may be provided for inmates who have demonstrated a substantial security risk.

Visiting Times

Each Warden shall establish visiting times.
Frequency and Number of Visitors
The Warden may allow each inmate the opportunity to visit a minimum of eight (8) hours per month as permitted or restricted by this policy.
Visiting limitations and restriction of lengths of visits shall be established to avoid overcrowding.
Any visitor may be barred for security reasons.
The Warden shall establish consistent procedures as to the maximum number of people, the number of visiting hours per month, and the number of visits per visitor that an inmate may receive based on space allocation, staff resources, and the existence of a threat to security and order of the institution.
An exception may be made to any institutional procedure if special circumstances arise; however, a request for an exception shall be made and approved one (1) week in advance by the Warden or his designee. Special circumstances shall include:
Distance the visitor travels;
Frequency of visits for a particular inmate;
Health problems of an inmate or visitor; or

A visit for business purposes if a decision is needed that substantially affects the assets or prospects of a business or property.

Visiting shall be scheduled so that inmate work and programming schedules are not interrupted.

Allowed Visitors

Each institution shall maintain an approved visitation list for all inmates. An inmate may request visitation from any immediate family, as verified by the Presenter and Post sentence Investigation Report or other verified source. In addition to immediate family, an inmate may request visitation from three (3) additional adults and one (1) clergy. The visitation list may be updated twice a year based on the last digit of an inmates institutional number:

• January and July for digits 1 and 2
• February and August for digit 3
• March and September for digits 4 and 5
• April and October for digit 6
• May and November for digits 7 and 8
• June and December for digits 9 and 0

A visitor shall complete a visiting information form and forward it to the Wardens office or call and provide the information to the assigned Classification Treatment Officer before any visit is allowed. It is the inmates responsibility to inform the potential visitor of this requirement and to send a form and the Wardens address to the potential visitor. The visiting information form shall contain:

The inmates name and number; and

The requested visitor's:

• name:
• address:
• date of birth:
• social security number:
• sex:
• race: and
• relationship to inmate.

An inmate shall not receive a completed visitor information form from a visitor or submit it to a Classification and Treatment Officer.

If an inmate does not have any immediate family, the Warden may, at his discretion, increase the number of adult visitors.

An individual shall not be allowed to visit an inmate unless his name appears on the approved visitation list.

The visitation list shall originate at the institution where the Presentence and Postsentence Investigation Report is initially received.

Falsification of visitor information may be cause to deny approval of the visitor and may result in disciplinary action.

Except for clergy, a visitor shall not be placed on more than one (1) inmate list unless both inmates are immediate family members of the visitor. The relationship may be verified by the Warden's designee.

A visitor, including clergy, shall not visit more than one (1) inmate at a time unless authorized by the Warden or his designee.

Children under the age of eighteen (18) shall not visit unless approved and included on the inmate's visiting list and accompanied by a parent or legal guardian or by another immediate family member with written parental or guardian approval. The name of the parent, legal guardian, or other immediate family member accompanying the child shall be included on the approved visitation list.

A non-parent or guardian family member accompanying a minor shall have the written, signed, and notarized consent of the parent or guardian. This consent shall be presented to the visiting officer upon registration.

A person under the age of eighteen (18) who provides proof of marriage to an inmate may be placed on the visiting list.

Persons exempted from the visitation list: attorneys, governmental officials, law enforcement officials visiting on official business, or approved volunteers may be approved for visitation on a case by case basis with prior written approval of the Warden or his designee.

Visitation by an ex-offender, parolee, probationer, or former Department of Corrections employee shall not be permitted without prior approval by the Warden or his designee, the Parole or Probation Office, if applicable, and shall not occur until one (1) year following: (a) the date of release from an institution for either parole or conditional release; (b) placement on probation status; or (c) termination of employment with the Department of Corrections.

Excluded Visitors

A visitor may be excluded from the institution if:

• The presence of the visitor in the institution constitutes a probable danger to institutional security or interferes with the orderly operation of the institution.
• The visitor has a past record of disruptive conduct.
• The visitor is under the influence of alcohol or drugs.
• The visitor refuses, upon request from the officers, to show proper photo identification. If it is an initial visit, the visitor may be permitted entry without proper identification; however, any subsequent visit shall not be permitted unless photo identification is provided.
• The visitor refuses upon request from a correctional officer to submit to a search.
• The visitor is directly related to the inmate's criminal behavior.

Identification

Each visitor eighteen (18) years of age and above shall be required to show proof of identification with a drivers license or photo identification.

Inmates in Administrative Visiting Controls

An inmate in disciplinary segregation may be allowed normal visiting times and hours in a restricted setting.

Other inmates in Special Management may be allowed normal visiting hours but may be restricted to a more secure visiting area if a threat to the security or order of the institution exists.

An inmate found guilty of a Category IV(2) disciplinary report shall be allowed visitation on a restricted schedule or in a non-contact area for a period of six (6) months from the time of the Adjustment Committee hearing. The maximum security facility shall impose non-contact visitation for one (1) year.

A subsequent conviction of a Category IV(2) or Category VI(15) disciplinary report shall result in non-contact visiting for a period of one
(1) year per conviction. These visiting restrictions shall run consecutively.

The Visit

An inmate in the regular visiting area shall be allowed brief physical contact (example: holding hands, kissing, and embracing). This contact shall be permitted within the bounds of good taste and only at the beginning and end of the visit.

• Sexual stimulation or activity shall be strictly prohibited.
• The inmate shall be frisked or strip searched before and after visits.
• The inmate may be restricted to few or no articles in his possession while in the visiting area.
• Children shall be under control at all times and shall be the responsibility of the accompanying adult.
• Staff shall supervise every inmate visit to ensure the security and order of the institution.

The visitor and inmate shall be treated in a courteous and positive manner. Instructions shall be given in a firm but positive manner.

A visit shall be conducted in a quiet and orderly manner and may be terminated if visiting procedures are not followed or the inmate or visitor becomes disruptive.

The inmate may hold his minor child, or minor stepchild, on his lap in an appropriate manner during the visit. Any inappropriate behavior may lead to an immediate termination of the visit and possible disciplinary action.

Clergy shall be allowed to bring to the visit one (1) copy of the sacred writings of his identified faith, e.g., Holy Bible, Holy Quran, etc.

General Visiting Procedures

Each adult visitor shall be identified and required to register upon entry to the institution.

Minors or children included on the approved visiting list shall be registered by the accompanying parent, guardian, or authorized immediate family member.

Staff may require a visitor to submit to a personal search of his person, any object brought with him, and any vehicle brought onto institutional grounds as a condition of allowing or continuing a visit. A consent form shall be available if any visitor is to submit to a strip search or body cavity search. Staff shall conduct all searches pursuant to CPP 9.8.

A visitor shall not be permitted to possess a communication or recording device as defined in CPP 3.20.

A copy of the institution's visiting policies and procedures shall be made available to the visitor.

The visiting room staff shall not accept an article, food, or gift of any kind from an inmate or visitor.

All institutions shall post a copy of KRS 520.050 and 520.060 that prohibit contraband and cite the criminal penalty for violations.

General Dress Code

Each institution shall require a dress code for visitors and inmates.
The dress code shall define the type of clothing allowed.
Clothing shall be in good taste.

Penalty for Violation of Visiting Procedures

A violation of the visiting procedures or laws may result in visiting restrictions or disciplinary action against the inmate.
Criminal prosecution may be initiated against the visitor, the inmate, or both in case of a criminal violation.
A visitor may be restricted for a specific period of time or permanently for violation of institutional policies and procedures or violations of law.

An individual involved in the following rule violations shall not be approved as a visitor or have visiting privileges reinstated:

• smuggling or attempting to smuggle dangerous contraband into an institution.
• assisting or aiding in the planning of an escape or attempted escape. or
• an employee or volunteer who developed a relationship with an inmate that was unrelated to correctional activities.